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Manual Data Roster Guide - Initial Setup

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This process applies to both new accounts and existing accounts at the start of each new school year.

Step 1: Create 2 .csv files

• Instructions for fields required in the files are in the Manual Rostering Details provided below. 
• Click the images to download and save a copy of the template files.

1. STUDENT AND TEACHER.CSV FILE

2. SCHOOL ADMIN.CSV FILE

Step 2: Request a secure folder from Penda Support

• Email [e-mail] to request a secure folder to upload the files.

Step 3: Upload files to the secure folder

• Upload the files to the secure folder previously provided, then email [e-mail] when complete.

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DETAILS FOR MANUAL ROSTERING

• We are requesting 2 files: (1) STUDENT AND TEACHER.CSV, (2) SCHOOL ADMIN.CSV.
• Note that while you do not need to include data for the columns listed as “Optional Information”, your spreadsheet must include those column headers.

1. STUDENT AND TEACHER.CSV FILE – Rosters students in classes.

Required Fields:

• Student First Name
• Student Last Name
• Student Grade Level
• Student Username – Must be unique for each student, can be the student email.
• Teacher First Name
• Teacher Last Name
• Teacher Email
• Official Course Title – Used to create the course in the Penda platform
• Course Grade Level
• Period/Section Number
• School Name

Optional Fields:

• Student Password – If left blank, the password will be the same as the username, and students can change their password after logging in for the first time.
• Student Middle Name
• Student Gender – free text, i.e. M, F, X
• Student DOB – MM/DD/YYYY
• Student Ethnicity – only use: ”Asian Pacific”, ”Black”, “Hawaiian”, “Hispanic”, “White” or “Multi-Racial”)

Optional Co-Teacher Fields: Use these fields to grant another teacher access to the class. Co-teachers will be able to create groups, assign activities, and view student scores.

• Co-Teacher First Name
• Co-Teacher Last Name
• Co-Teacher Email

Notes:

• Do not combine multiple fields into a single column (e.g., keep “First Name” and “Last Name” in separate columns).
• To enroll a student in multiple classes, use the same “Unique ID” for each entry. The first row will create the student account; each additional row will assign that student to an additional class.

Example file:

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2. SCHOOL ADMIN.CSV FILE – Creates accounts for Principals, Assistant Principals, and those who need access to all student data.

Required Fields:

• First Name
• Last Name
• Email
• Role – i.e. Principal, Assistant Principal, Science Coach
  School Name

Notes:

• Admin account passwords will initially be set to the user’s email address. Users will be prompted to create a new password upon their first login.

Example File:

Once files are compiled and complete, please upload them to the secure folder your school has been provided then email [e-mail] to inform us that files have been submitted. Be sure to include the full school name in your email.

If you need a secure folder or if you have any questions, please contact Penda Support at 1-888-919-0404, option #1.

MANUAL DATA ROSTER GUIDE - PDF CLICK SHEET